Create an exceptional billing run

To provide further flexibility Opencell allows to create exceptional billing run, not linked to a Billing cycle.

This feature allows to select which rated elements (Rated transaction) will be invoiced using a filter similar to those used in Query tool or Generic query API.

All that is presented here is of course also available through API.
Please refer to technical documentation for more information.

Exceptional billing run creation is accessible Flexible Portal in Administration application under “Operations” / “Billing run” / “Create” / "Exceptional run”:

This will bring up a new page where you’ll be able to configure your run:

	Field	Mandatory / optional	Description
1	Process type	mandatory	You have 2 options here: Automatic: run will automatically chain 2 operations create invoice lines create draft invoices Full automatic: run will automatically chain 3 operations create invoice lines create draft invoices validation invoices Of course, for both process types, invoice validation is performed and the run could land in a REJECTED status, unless mentioned otherwise.
2	Invoice date	mandatory	Will be used to set the invoice date of invoices produced by the billing run. It can have any value: today, in the past, in the future.
3	Collection date	optional	An optional date to set the initial collection date on invoices.
4	Skip invoice validation	optional	Turn this on to completely skip Automated invoice validation. Draft invoices will not be check automatically, and can be automatically validated by the run. default: off
5	Recompute dates at invoice validation	optional	Use if you expect a long delay between invoice draft creation and invoice validation. This will recompute due date and other automatically set dates when the invoices are validation by the run (not if there are validation manually) based on validation date. default: off
6	Incremental invoice lines	optional	This will make the run into an “open billing run” (more info in Batch invoicing (Billing Run)) allowing to add new rated items before generating draft invoices. default: off
7	Action on reject	mandatory for “full automatic”	Automatic action to preform when an invoice is rejected by automatic validation. Optional for “Automatic” process type. Mandatory for “Full automatic” process type (so billing run can be automatically completed) Options are: Cancel invoice and re-open rated items: rejected invoices will be automatically cancelled, rated items will be made available for a future run Cancel invoice and its rated items: rejected invoices will be automatically cancelled, rated items will also be cancelled and won’t ever be invoice Quarantine: rejected invoices will be automatically quarantined (moved to a quarantine billing run, so the current billing is not blocked) Request manual action: if there are rejected invoices then the billing run will be in REJECTED status and cannot be processed automatically default: empty (Automatic process type only, equivalent to “Request manual action”)
8	Action on suspect	mandatory for “full automatic”	Automatic action to perform when an invoice is suspected by automatic validation. Optional for “Automatic” process type. Mandatory for “Full automatic” process type (so billing run can be automatically completed) Options are: Automatic validation: suspect invoices are validated automatically, SUSPECT is considered equivalent to DRAFT status. Cancel invoice and re-open rated items: suspect invoices will be automatically cancelled, rated items will be made available for a future run Cancel invoice and its rated items: suspect invoices will be automatically cancelled, rated items will also be cancelled and won’t ever be invoice Quarantine: suspect invoices will be automatically quarantined (moved to a quarantine billing run, so the current billing is not blocked) default: empty (Automatic process type only, equivalent to “Automatic validation”)
9	Invoice type	optional	Allows to select a specific invoice type for generated invoices
10	Automatically generate pre invoicing report on billing run creation	optional	A toggle to decide is you want the pre invoicing report to be generated when the billing run is created.
11	Automatically generate pre invoicing report when launching invoice lines job	optional	A toggle to decide is you want the pre invoicing report to be generated automatically when invoice lines are added to the billing run.
12	Application EL	optional	An expression to decide if the billing run must be processed. Evaluated by invoicing jobs, must return a boolean (true → billing run is processed).
13	Aggregation settings	optional	Here you can sett custom aggregation settings. See Billing cycle for more details.
14	Additional aggregation criteria	optional	More aggregation criteria
15	Available fields	-	The list of fields available to setup your filters
16	Filters	mandatory	The filters to select the rated items to invoice
17	Create	-	When you’re ready, hit the “create” button to create the new billing run. You’ll be redirected to the billing run list and your new billing run should appear on the top of the list.